Operations Associate

Employment Type

Full-Time

About Us

TruAmerica Multifamily is a Los Angeles-based investment firm specializing in acquisitions, value added asset management, capital improvement renovations and rehabilitation of Class B or better multifamily housing in the Western United States. With over 40,000 apartment units currently under management, TruAmerica has cultivated the best talents in the industry to create a first-class multifamily investment platform.

Position Summary

The operations associate aids the operations manager in the daily management of the business. Tasks will vary according to the business operations with a typical focus on executive support, Transactions and Property Operational support of the business.

Corporate Duties

• Directly supports Executive and Senior Leadership with general office and operational needs.

• Drafts routine correspondence and expedites urgent, confidential, and important correspondence to appropriate personnel as needed on behalf of Executive and Senior Leader.

• Completes all expense reporting on behalf of Executive and Senior Leader by managing deadlines set forth by accounting for expense reports to ensure that payments for travel, goods, other services, and employee expenses are timely, compliant, and accurate to reduce financial risk.

• Maintains organization and calendaring of CEO and senior leaders board memberships and board notes.

• Completes special corporate projects and other duties as assigned.

Transactions Duties

• Maintains corporate and transactional entities including annual renewals, monthly questionnaires, monitors additions with each new transaction and responsible for dissolution post-disposition.

• Monitors entities for jurisdictional compliance.

• Reviews acquisition, disposition, and refinancing submissions to Chatham Debt Management for consistency and accuracy and assigns transaction ID.

• Handles annual invoicing and follows up on payments for every property tracked in Chatham.

• Requests closing binders for all (acquisitions, dispositions, refinances) transactions.

• Assists the Acquisitions and Dispositions teams with completion of lender due diligence forms for guarantor.

• Assist with risk management by collecting and providing annual insurance certificates.

Operations Responsibilities

• Assists Asset Management by organizing quarterly site audits.

• Assist in project management including business operations, investor relations and corporate marketing functions.

• Monitors and updates the Firm’s websites

• Secondary notary for loan documents and signature.

Preferred Experience / Minimum Qualifications

• Bachelor's degree in business preferred

• Minimum 2 - 3 years’ experience in a professional business environment

• Exceptional verbal and written communication skills

• Strong business acumen with a high attention to detail

• Proficient in technology especially Microsoft Office applications

• Proactive qualities with the willingness to learn and collaborate with a team

• Ability to work well under pressure and with minimal supervision

• Must be able to work long hours seated and in front of a computer

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 10 hours per day

• Ability to move freely for up to 10 hours per day

• Ability to hear; must be able to communicate verbally and in writing

Why Join TruAmerica Multifamily?

• We’ll give you the autonomy and resources to make an impact

• Competitive Compensation and Bonus Eligibility

• Opportunity to invest with other employees in an executive pool

• Employer sponsored benefits (Medical, FSA, Dental, Vision, Long Term Disability and Life) package including 401k with employer matching contribution

• Competitive Vacation that respects your time away to observe, have fun or simply rejuvenate.

• Generous employee engagement initiatives, training and more!

TruAmerica Multifamily is proud of our commitment to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.